AGENT ACCESS & CASTING ACCESS GUIDELINES
Casting Access/Talent Access – 2010
What This Is
An ongoing, cooperative venture for the mutual benefit of Chicago casting professionals, talent agents and AFTRA/SAG members in good standing;
An opportunity for casting professionals and talent agents to hold “generals” and become better acquainted with the wide variety of talent in Chicago’s AFTRA and SAG memberships;
A legitimate opportunity for AFTRA and SAG members to audition for or interview with casting directors and talent agents in a professional atmosphere.
What This Isn’t
A workshop, training or “feedback” program or a guarantee of work or future audition or employment opportunities.
Guidelines for Actors – Q & A
In order to position this program for maximum success we must ask that ALL guidelines for member participation be followed to the letter.We also reserve the right to amend the program from time to time in order to accommodate a specific request of a casting director or talent agent, but we will always do our best to communicate any temporary or lasting changes well in advance of events.
Who may participate?
All members of Chicago’s AFTRA Local and/or SAG Branch (including those throughout the Midwest who are now affiliated with Chicago) in good standing and dues current are allowed to submit and have their materials passed on to casting directors/talent agents for consideration. Non-members may not participate in this program.
Access events for both on-camera and voice performers will be scheduled, based on demand from casting directors/talent agents. Members are asked to provide only professional-quality materials for submission, in accordance with current industry standards. For on-camera, this means professional-quality headshots and clean, legible resumes. Voice submissions must be professional-quality demos on compact disc.
Selections will be made entirely at the discretion of the casting professionals or talent agents and in the interest of fairness, they may choose to give some priority to members they haven’t met before, or who haven’t auditioned for them in more than a year. Again: AFTRA and SAG will have absolutely no influence over the selection process beyond staff verification of membership in good standing at time of submission.
Are these “real” auditions? What will I need to prepare?
Access events are most definitely real opportunities! They are not workshops, classes or “mock” auditions. Most events will operate like traditional “generals”.
How do I submit for Casting Access events?
Materials may be mailed or hand-delivered to: AFTRA/SAG Chicago, One East Erie, Suite 650, Chicago IL 60611. Please place your materials in a standard-sized envelope and print only the following information very clearly on the outside front:
Your name – as it is listed with the union(s)
Your AFTRA and/or SAG member identification number(s)
The name of the casting director or talent agency
For example – John Xavier Doe
AFTRA # 1234567
SAG # 8901234
You must submit a separate envelope for each event—materials will not be shared or recycled. If more than one event has been announced for coming months, you may submit for all scheduled events at the same time (with separate materials) and need not wait for individual submission periods.
Submissions without legible name and valid member ID number(s) on the outside front of the envelope will not be accepted. It is your responsibility to provide us with your correct name as it is listed with the union(s) and accurate union ID number(s).
Anything else about materials?
While you should certainly include any current representation information in your materials, you must also include at least ONE RELIABLE PHONE NUMBER (on your resume or with your demo) to be used to contact you if you are selected to participate in an event. Volunteers will not share your personal contact information with anyone, but it is your responsibility to give us accurate and dependable contact information.
Who decides if I’m eligible to be submitted?
AFTRA/SAG staff will privately verify your paid-up status when your submission is received. If you are unclear of your status, it is your responsibility to check with the local office well in advance of a submission deadline. If staff cannot verify your paid-up status, you will not be notified and your materials will not be passed on to the casting director.
How will I find out if I’ve been chosen for an event?
Staff or member volunteers will help facilitate the scheduling of events and will contact the participants via phone ONLY. As stated above, please make sure that your materials include a reliable, working contact telephone number where you can be reached or receive messages in advance of the event. We will leave only one message per participant regarding an appointment time—either with a person or on a machine/voicemail. In the case of a V/M, the participant must RSVP within one business day. In the event of busy signals, disconnects or voicemail/answering machine failures, we will make only two attempts to reach you on two consecutive days.
Members who are not selected to participate will not be contacted. Please do NOT contact the AFTRA/SAG office to request information about participants. All selected participants will be notified at least one week in advance of the event. If by this time you have not heard from an Access volunteer, you should assume that you have not been selected for this one event. As time allows, we may post a list of selections in the KMRC in advance of a specific event, but we ask for your understanding and utmost professionalism in respecting this industry protocol.
What happens after I’m notified of an appointment?
The appointment date and time you have been assigned by the casting director/talent agent is not negotiable. If you find that you cannot attend at the time you’re offered, you must decline your audition and will go to the top of the list for their next Access event.
Finally, if you want to be assured of hearing about these events and other breaking news please subscribe to Chicago’s e-newsletter, The Activator. Send an email to email@example.com with “ADD ME” in the subject line. Please include your name and membership number(s) so we can add your email address to your membership record.